Zenith Safety Consultants | Safety Files in Cape Town, South Africa

Need a Site-Specific Health and Safety File?

We Help Contractors Facilities & Businesses Stay Compliant with Professionally Prepared Safety Files.

At Zenith Safety Consultants, we specialise in creating fully compliant, site-specific safety files for contractors, subcontractors, and businesses in Cape Town and across South Africa. Whether you’re preparing for a new construction project, a tender, or a safety audit, our team ensures your file is complete, up to date, and aligned with OHS Act 85 of 1993 and Construction Regulations of 2014.

A well-prepared safety file isn't just a legal requirement, it's you’re a line of defence against incidents, penalties, delays, and reputational damage.

What Is a Safety File?

A safety file (also called a Health and Safety File or Construction Safety File) is a structured record containing all the health and safety documentation for your site. It proves that your business is taking the necessary precautions to protect workers, visitors, and the public in accordance with South African law.

The Occupational Health and Safety Act, reinforced by the Construction Regulations, mandates that all contractors and subcontractors must maintain a complete safety file at all times while work is being carried out.

What We Include in Your Safety File

Every Zenith Safety File is tailored to your project, site, and scope of work. No templates. No shortcuts. Just real, compliant documentation that passes inspections.

Your file may include:

Letter of Good Standing (COID)
Company Health and Safety Policies
Mandatory Agreements (e.g., 37.2, 16.2)
Site-Specific Health & Safety Plan
Fall Protection Plan
COVID-19 Plan & Protocols
Legal Appointments (OHS Reps, First Aiders, Fire Marshals, etc.)
Risk Assessments & Safe Work Procedures
Emergency Procedures & Incident Reporting
Toolbox Talks, Inductions & Proof of Training
Daily Safety Task Instructions (DSTIs)
Material Safety Data Sheets (MSDS)
Medical Certificates & ID Copies
Inspection Checklists & Registers
Copy of OHS Act & Site Safety Specifications

Fully compliant. Professionally organised. Ready for audit or tender.

Why Choose Zenith Safety Consultants?

We understand the pressure contractors face to stay compliant, meet deadlines, and manage their workforce. That’s why we go beyond the basics, offering real solutions to everyday challenges on-site.

Compliance Without the Stress: We know which documents are required, what inspectors look for, and how to keep your project moving. No guesswork.
Experience That Works for You: With years of hands-on experience, our team has prepared safety files for projects of every size, from small contractors to large-scale developments.
Built for Your Site: Every file is site-specific, not copied-and-pasted. We tailor your file to match your work environment, risk level, and client requirements.
Fast Turnaround Times: We understand that projects move quickly. Need a safety file in a hurry? We offer express health and safety file services.

Common Challenges We Solve

You’re busy running your project, not studying legislation. We help you tackle issues like:

“What documents do I need for my safety file?”
“How do I prepare for a client audit or inspection?”
“What toolbox talks should I be doing, and how often?”
“What if I don’t have a file and work starts soon?”

Let us take care of your health and safety compliance so you can focus on delivering your project.

The Benefits of a Legally-Compliant Safety File

✅ Ensures legal compliance with the OHS Act and Construction Regulations
✅ Reduces the risk of injuries, incidents, and site shutdowns
✅ Enhances safety awareness and culture on site
✅ Boosts your professional image with clients and inspectors
✅ Increases eligibility for tenders and project bids
✅ Saves time and money through proactive documentation and planning

Serving Cape Town and All of South Africa

While we’re proudly based in Cape Town, we provide nationwide service through digital consultations, courier delivery, and remote file management and traveling. Whether you’re working in Johannesburg, Durban, Pretoria, or anywhere in between, we can help.

Frequently Asked Questions (FAQ)

Q: Is a safety file mandatory for all construction projects?
Yes. Under South African law, a safety file is mandatory for all construction work and must be kept on site.

Q: How long does it take to get my safety file?
Typical turnaround is 3 working days (Depending on scale of project).

Q: Can you maintain our file monthly?
Absolutely. We offer ongoing maintenance, site visits, audits, and monthly updates.

Q: Do you only operate in Cape Town?
No. We work with clients across South Africa via remote services and courier delivery.